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Completing the Customs Declaration (Pos 401C)



  1. Sender's full name, address and customs reference (if any) MUST be completed.
  2. Addressee's full name and address, including the country of destination MUST be completed.
  3. Please indicate the importer's reference (if any) and tax code / VAT No. / importer code (if applicable).
  4. Please indicate the importer's telephone / fax / e-mail (if known).
  5. Please give a detailed description of each article in the item.
  6. Please indicate the quantity of each article and the unit of measurement used.
  7. Please indicate the net weight of each article (in kg).
  8. Please indicate the total weight of the item (in kg).
  9. Please give the value of each article, indicating the currency used.
  10. Please give the total value of the item, indicating the currency used.
  11. Senders of commercial items MUST indicate the HS tariff number, which must be based on the Harmonized Commodity Description and Coding System developed by the World Customs Organization.
  12. Senders of commercial items MUST indicate the country where the goods originated (including production, manufacture or assembly).
  13. Please indicate the amount of postage paid for the item posted and specify any other charges, e.g. insurance.
  14. Please tick the appropriate box or boxes specifying the category of item.
  15. Please provide details if the contents are subject to quarantine (plant, animal, food products, etc.) or other restrictions.
  16. If your item is accompanied by a licence or a certificate, please tick the appropriate box and state the number. You MUST attach an invoice for all commercial items.
  17. If your item is accompanied by a licence or a certificate, please tick the appropriate box and state the number. You MUST attach an invoice for all commercial items.
  18. If your item is accompanied by a licence or a certificate, please tick the appropriate box and state the number. You MUST attach an invoice for all commercial items.
  19. Not required to fill in.
  20. Please write down the date and sign.

Remarks:

The customs declarations should be completed in English or a language which is accepted in the destination.

To clear any items, the customs in the destination need to know what the contents are. Sender must therefore complete Sender's declaration fully, accurately and legibly. Otherwise delay and inconvenience may be caused for the addressee. Moreover, a false, misleading or incomplete declaration may lead, for instance, to the seizure of the package.

It is also Sender's responsibility to enquire into import and export regulations (prohibitions, make-up etc.) and to find out what documents, if any (certificate of origin, health certificates, invoices, etc.), are required in the destination and to attach them to this form.

The general terms in the contents, such as "foodstuffs", "samples", "spare parts", etc., are not permitted.

Regarding the type of contents, an insertion of a cross in this space does not relieve Sender of the obligation of completing the declaration in detail; nor does it necessarily imply that the goods will be admitted free of duty in the destination:

  • "commercial sample" means: articles considered by customs as being of negligible value, which are merely used in pursuit of orders for merchandise of the kind.
  • "document" means: any medium intended to contain and actually containing information which, by virtue of its quantity or nature, is considered by customs as being of negligible value.

Sender should be aware of the latest requirement of documents and customs clearance procedures stipulated by customs in the destination. The customs in the destination may withhold and / or impose customs duties on any postal items as they consider lawful under the law of their own country. It is the responsibility of the senders / addressees to provide all the required documents for customs clearance of the postal item or arrange broker service if necessary. The customs in the destination will not inform the postal administrations, i.e. Hongkong Post, of the customs clearance information concerning the postal items.

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